Plus, because it’s locally installed, it doesn’t need an internet connection to run and thus tends to be more secure. Users can run advanced reports and there are more features. It’s sometimes preferred for more complex accounting needs, like job costing, budgeting, and expense tracking. It builds in more automations and the monthly price varies according to needs. QuickBooks Online also has a reputation of being more user friendly and easier to learn for new users, and it offers several integrations and plug-ins that make it scalable for even large businesses. Online is a cloud-based software that can be accessed anywhere. Other than the cost – a relatively low annual license purchase with Desktop versus a monthly subscription fee with Online – the Desktop version is installed on a local computer. Though both versions of the software do the job of basic accounting and bookkeeping, there are a few key differences. Businesses that still use QuickBooks Desktop will need to make decisions about how they want to continue using the software – and soon. That’s not all once the subscription is activated, it must be renewed annually or the user will be locked out of their company files. Starting in 2022, QuickBooks Desktop will only be sold as an annual subscription in either the Pro Plus, Premier Plus, or Mac Plus versions.

Big changes are coming for QuickBooks desktop users.